Virtual Meetings with 'Conference Center Rooms' in Cloud Phone System
The ‘Conference Center Room’ feature in Cloud Phone System allows you to create virtual meeting rooms for voice conferencing. Whether it’s a team meeting, a client call, or a brainstorming session, these virtual rooms provide an easy and accessible way for multiple participants to engage in a conversation.
Time to put our learning hats on, let’s begin.
Step 1: Accessing the Conference Center
Navigate to the “Applications” tab on the top menu. In the drop-down list, select “Conference Center”.
Step 2: Adding a New Conference Room
On the Conference Center page, click on the “+ Add” button located at the top right corner of the page. This will open a new form for you to fill out.
Step 3: Filling Out the Form
This will bring you to the ‘Conference Rooms’ page. This page will show you the active conference rooms in your phone system. Click ‘Add‘, to create a ‘Conference Center Room’. Here, you will see several fields that need to be filled out. Let’s go through them one by one:
Conference Name: This is the name of the conference. It should be unique and descriptive, so participants can easily identify the conference.
Room Name: This is the name of the room where the conference will take place. It can be the same as the conference name or different, depending on your preference.
Moderator PIN: This is a unique PIN number for the moderator. The moderator will use this PIN to access the conference.
Participant PIN: This is a unique PIN number for the participants. Participants will use this PIN to join the conference.
Profile: This is the profile that will be used for the conference. It defines the settings and parameters for the conference.
Schedule: This is the schedule for the conference. You can set the start and end times for the conference here.
Wait for Moderator: If this option is enabled, the conference will not start until the moderator joins.
Moderator endconf: If this option is enabled, the conference will end when the moderator leaves.
Announce Name: This option, when enabled, allows the system to announce the name of the participant as they join or leave the conference.
Announce Count: Enabling this option will prompt the system to announce the number of participants in the conference each time a new participant joins.
Announce Recording: If this option is enabled, the system will announce the start or stop of a recording.
Mute: Enabling this option will mute all participants upon joining the conference. However, the moderator can unmute participants during the conference.
Account Code: This is a code used for billing purposes, allowing you to track the cost of the conference.
Enabled: This toggle switch enables or disables the conference room. If it’s disabled, the conference room will not be available for use.
Sounds: This field allows you to customize the sounds that are played during the conference. You can choose different sounds for when participants join or leave, when the conference starts or ends, and other events.
Description: This is a brief description of the conference. It can include details about the conference topic, the speakers, and any other relevant information.
Step 4: Save the Settings
Once you’ve filled out the details, hit ‘Save’. And just like that, your conference room is set up and ready for use. You can now share the conference room details with your team or clients, and they can dial into the conference room directly from their phones.
Creating Conference Center Rooms in the Cloud Phone System is a breeze. It’s a powerful tool that facilitates efficient and effective communication, no matter where participants are located.
