Virtual Meetings: Setting Up a Conference Center Group
Welcome back to our Cloud Phone System video tutorial series by eTollfree. Today, we’re going to guide you through the process of creating a Conference Center Group—an essential feature that can streamline your online meetings. Let’s get started.
Step 1: Access the Conference Center
Begin by accessing the ‘Applications‘ tab on your dashboard. From this list, choose ‘Conference Center,’ which will take you to a new page.
Step 2: Conference Center Group
You’ll find an ‘Add‘ button at the top right corner of this new page. Click on this to take you to the ‘Conference Center Group’ page.
Understanding Conference Center Groups
Before creating a conference room, it’s best to create a Conference Center Group first. You can think of this group as a filing cabinet for your conferences, helping you organize them based on their purpose or the teams involved.
You can create a group like ‘Sales Team Meetings‘ for conferences related to your sales team or ‘Project Alpha Discussions‘ for meetings about a specific project. The choice is yours.
Step 3: Fill the Information
Next step is filling out the information in the form:
First is the name, for this tutorial, let’s name our group ‘Sales Team Meetings.’
Assign an Extension Number: After naming your group, the next step is to assign it an extension number.
Choose Your Greetings: Next, go to the ‘Greetings’ section to select the audio that will play before joining the conference room. If you prefer a quieter entry, leave this field empty.
Choose Your Greetings: Next, go to the ‘Greetings’ section to select the audio that will play before joining the conference room. If you prefer a quieter entry, leave this field empty.
Adding PIN: add a numerical PIN for security before a user joins the group. the use of a PIN is optional. If you prefer a more open conference call or if a PIN is not necessary for your specific needs, you can leave this field empty.
Enable or Disable Your Group: You have the option to enable or disable your conference center group using the toggle button.
Group Description: Add any additional description that you think would be beneficial for this conference group.
Step 4: Save Your Settings
Finally, click on the ‘Save‘ button at the top right of the page to securely store all your settings.
And that’s it! You’ve successfully created a Conference Centers Group in eTollfree’s Cloud Phone system. Stay tuned for more tutorials to discover how to unlock the full potential of your Cloud Phone system.
